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We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

1. IMPORTANT INFORMATION AND WHO WE ARE

Purpose of this privacy policy

This privacy policy aims to give you information on how Beacon Educations Services Ltd collects and processes your personal data through your use of this website.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

Controller

Beacon Educations Services Ltd is the controller and is responsible for your personal data (referred to as “we”, “us” or “our” in this privacy policy).

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Full name of legal entity: Beacon Educations Services Ltd

Email address: admin@beacon.education

Postal address: 71-75 Shelton Street, London, United Kingdom, WC2H 9JQ

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

2. THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data includes first name, last name, username or similar identifier, and gender.
Contact Data includes address, email address and telephone number.
Financial Data includes bank account.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
Usage Data includes information about how you use our website and services.
Marketing and Communications Data includes your preferences in receiving marketing from us.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

4. HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract we are about to enter into or have entered into with you.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. Legitimate interests means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Where we need to comply with a legal obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. DISCLOSURES OF YOUR PERSONAL DATA

We may share your personal data with the parties set out below for the purposes set out in the table above.

External third parties such as:
- Service providers and consultants acting as processors or joint controllers based in the UK, the United States and in the country where we are to provide tutoring services to you, who provide (a) tutoring services on our behalf, and (b) IT and system administration services.
- Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the UK and in the country where we are to provide tutoring services to you who provide banking, legal, insurance and accounting services.
- HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the UK who require reporting of processing activities in certain circumstances.
Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. INTERNATIONAL TRANSFERS

Some of our external third parties are based outside the EEA so their processing of your personal data will involve a transfer of data outside the EEA. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

7. DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. DATA RETENTION

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

We keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for legal and tax purposes.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

9. YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:

Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal information to another party.
Right to withdraw consent. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Please confirm that you agree to our privacy policy

Hide Registration Agreement

PLEASE READ CAREFULLY BEFORE SUBMITTING YOUR APPLICATION

These are the terms and conditions upon which you agree to apply to become one of Beacon Education Services Ltd’s (we, us, our) registered tutors. This agreement will apply for the duration of your registration as one of our tutors.

Beacon Education Services Ltd is a company incorporated and registered in England and Wales with company number 12899595 whose registered office is at 71-75 Shelton Street, London, Greater London, United Kingdom, WC2H 9JQ.

You should print a copy of this agreement for future reference.

1. DEFINITIONS

“Application”	your application to become one of our registered tutors.
“Client(s)”	our clients (or any of them) who engage us to select and recruit tutors and provide tutoring services (including potential clients).
“Data Protection Legislation”	all applicable data protection and privacy legislation in force from time to time in the UK including the General Data Protection Regulation ((EU) 2016/679) (for so long as it is directly applicable in the UK), the Data Protection Act 2018 and all other applicable legislation and regulatory requirements in force from time to time relating to the use of personal data.
“Intellectual Property Rights”	patents, rights to inventions, copyright and related rights, moral rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
“Tutor Subcontract”	the contract that you and we will enter into, if you are engaged to provide tutoring services to a Client on our behalf.

1.1 Any words following the terms including, include, in particular, for example or any similar expression, shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.

1.2 A reference to writing or written includes email but not fax.

2. SCOPE OF AGREEMENT

2.1 We reserve the right to reject your Application for any reason at our sole discretion.

2.2 This agreement is not intended to cover the provision of tutoring services by you to the Client on our behalf. In the event that we wish to engage you to provide tutoring services to a Client, and you wish to accept that engagement, you will be required to sign a Tutor Subcontract which will govern the provision of tutoring services to the Client.

2.3 This agreement applies to any information that is disclosed to you with regards to any Client, and any contact you have with any Client in connection with any proposal for you to provide tutoring services to that Client.

2.4 Neither this agreement or the acceptance of your Application creates or shall be deemed to create an employment relationship or agency relationship. This agreement is intended only to govern the basis on which we will process your Application and offer tutoring positions to you, and your conduct in the event that you become one of our registered tutors.

2.5 This agreement shall apply for the duration of your registration as one of our registered tutors, subject to clause 12.5.

3. YOUR GENERAL OBLIGATIONS

3.1 You agree to:

3.1.1 ensure that all information provided by you in connection with the Application is accurate and complete in all respects, including any information that is provided outside of the Application itself;

3.1.2 cooperate with us in relation to the processing of your Application; and

3.1.3 only apply for a tutoring position if you are able to satisfy the applicable specification issued by us.

4. BACKGROUND CHECKS AND REFERENCES

4.1 We will conduct screening and background checks during the course of reviewing your Application. You agree that we may disclose any personal data provided by you to us as part of the Application process to any third parties engaged by us to provide screening and background check services, in accordance with our Privacy Policy.

4.2 You agree that we may contact any individuals you have listed as referees in your Application, in order to obtain references.

5. CONFIDENTIALITY AND INTELLECTUAL PROPERTY RIGHTS

5.1 You undertake that you shall not at any time disclose to any person any of our confidential information including any information concerning our business, affairs, clients, other tutors or suppliers, except as permitted by clause 5.2. Our confidential information shall also include:

5.1.1 any of our information of a confidential or proprietary nature relating to our operations, premises, processes, service information, know-how, techniques or software; and

5.1.2 all information relating to our Clients, including their names, addresses and tutoring requirements, including any information disclosed directly or indirectly during any interview with a Client.

5.2 You may disclose our confidential information to the extent that you are required to do so by law, a court of competent jurisdiction or any governmental or regulatory authority, provided that where legally permitted you give us as much advance notice of such disclosure as possible.

5.3 You agree not to use any of our confidential information for any purpose other than to exercise your rights and perform your obligations under or in connection with this agreement.

5.4 You acknowledge and agree that all Intellectual Property Rights in our website and in any materials provided or made available to you in connection with this agreement belong to us.

6. INTERVIEWS

6.1 Where you have been shortlisted for a tutoring role, the Client may wish to conduct an interview with you prior to engaging you as a tutor. Attendance by you at an interview is optional but non-attendance is likely to reduce your chances of being selected for the engagement.

6.2 You are responsible for all travel, visas and living arrangements in connection with attending an interview and during any interview period. The Client may offer to cover your expenses in this regard (but is not obliged to do so) and we may offer to assist in administrative arrangements for the interview (but we are not obliged to do so; we do not charge for these services and do not accept any liability if we do provide such assistance (see clause 8 for further information)).

6.3 You agree to conduct any Client interviews in a professional manner, with all due care, and to promote our interests during any attendance with the Client.

6.4 You are solely responsible for any loss or damage caused to your own property or the Client or the Client’s property that is caused by your act(s) or omission(s) during or in connection with any attendance at a Client interview.

6.5 We may choose to be present at a Client interview, but we are not obliged to do so. You agree to provide us with any information relating to any interview or proposed interview with a Client, immediately upon request.

7. RESTRICTIONS

7.1 In order to protect our legitimate business interests, you covenant with us that you shall not be involved with or take any steps in connection with (directly or indirectly and whether via another agency or otherwise) the provision of tutoring services to any Restricted Client whilst you are one of our registered tutors and for a period of 12 months after ceasing to be one of our registered tutors. A Restricted Client shall mean any Client that we have introduced to you or in respect of whom we have provided information to you in connection with a tutoring role or potential tutoring role.

7.2 You agree not to make use of any of our Intellectual Property Rights in the course of providing any tutoring services unless we have entered into a Tutor Subcontract with you.

8. OUR LIABILITY

8.1 You acknowledge and agree that we are not obliged to offer any tutoring positions to you, and acceptance of your Application shall not constitute any warranty or representation in this respect.

8.2 Subject to clause 8.4, we shall not in any circumstances be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with this agreement for:

8.2.1 loss suffered by you arising as a result of a claim made against you by a third party (including any Client);

8.2.2 loss of profits or business;

8.2.3 loss of anticipated savings;

8.2.4 loss or corruption of data or information;

8.2.5 damage to goodwill or reputation;

where any of those losses or damages are direct or indirect; or

8.2.6 any special, indirect or consequential loss, damage, charges or expenses; or

8.2.7 any loss or damage to the extent that it is caused by your act(s) or omission(s).

8.3 Our maximum aggregate liability under or in connection with this agreement whether in contract, tort (including negligence) or otherwise, shall in all circumstances be limited to £500.

8.4 Nothing in this agreement shall limit or exclude our liability for:

8.4.1 death or personal injury resulting from our negligence;

8.4.2 fraud or fraudulent misrepresentation;

8.4.3 any other liability that cannot be excluded or limited by English law.

8.5 This agreement sets out the full extent of our obligations and liabilities in respect of its subject matter. Except as expressly stated in this agreement, there are no conditions, warranties, representations or other terms, express or implied, that are binding on us. Any condition, warranty, representation or other term concerning operation of this agreement which might otherwise be implied into, or incorporated in, this agreement whether by statute, common law or otherwise, is excluded to the fullest extent permitted by law.

9. YOUR PERSONAL DATA

Under the Data Protection Legislation, we are required to provide you with certain information about who we are and how we process your personal data. This information is provided in our Privacy Notice and it is important that you read that information.

10. CLIENT PERSONAL DATA

10.1 In this clause controller, processor, date subject, personal data, personal data breach, processing and appropriate technical measures shall have the meaning given in the Data Protection Legislation.

10.2 Both parties will comply with the Data Protection Legislation.

10.3 You and we acknowledge that for the purposes of the Data Protection Legislation, to the extent that personal data relating to the Client is to be processed by you on our behalf, we are the controller and you are the processor.

10.4 You agree to, in relation to any personal data relating to Clients processed by you under this agreement:

10.4.1 process that personal data only on our documented written instructions unless you are required by applicable laws to otherwise process that personal data. If you are so required by applicable laws, you agree to promptly notify us in writing;

10.4.2 ensure that you have in place appropriate technical and organisational measures to protect against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures;

10.4.3 ensure that all personnel who have access to and/or process personal data are obliged to keep the personal data confidential; and

10.4.4 not transfer any personal data outside of the European Economic Area unless we have provided written consent and the transfer is in accordance with the Data Protection Legislation:

10.4.5 assist us, at your cost, in responding to any request from a data subject and in ensuring compliance with our obligations under the Data Protection Legislation, including with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;

10.4.6 notify us immediately on becoming aware of a personal data breach;

10.4.7 following our written direction, delete or return personal data and copies thereof to us on termination of your registration as a tutor, unless required by applicable law to store the personal data; and

10.4.8 maintain complete and accurate records and information to demonstrate your compliance with this clause, and allow for audits by us or our designated auditor.

10.5 We do not consent to you appointing any sub-processors of personal data under this agreement.

10.6 The Tutor shall have personal liability for and shall indemnify BESL for any loss, liability, costs (including legal costs), damages, or expenses resulting from any breach by the Tutor of the Data Protection Legislation.

11. INDEMNITY

11.1 You agree to indemnify us against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other professional costs and expenses) suffered or incurred by us arising out of or in connection with:

11.1.1 any claim made against us by a third party (including any Client) for death, personal injury, damage to property or otherwise arising as result of any act or omission of you or your representatives;

11.1.2 any damage to our property or the Client’s property caused by an act or omission of you or your representatives; and

11.1.3 any breach of this agreement by you, or any act, omission, negligence or wilful misconduct on the part of you or your representatives.

11.2 This clause 11 shall survive termination of the agreement.

12. TERMINATION

12.1 We may terminate this agreement and your registration as one of our tutors at any time on notice in writing. You may terminate your registration at any time by following the appropriate links on our website.

12.2 We may terminate this agreement and/or your registration as one of our tutors immediately by written notice to you if you commit a breach of this agreement which you fail to remedy (if remediable) within 5 days after service of written notice requiring you to do so.

12.3 On termination for any reason:

12.3.1 all rights granted to you under this agreement shall cease and you shall cease to be a registered tutor;

12.3.2 you must immediately destroy or return to us (at our option) any of our property or materials then in your possession, custody or control.

12.4 Termination of this agreement shall not affect any rights, remedies, obligations and liabilities of the parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of the agreement which existed at or before the date of termination.

12.5 Any provision of the agreement that expressly or by implication is intended to have effect after termination shall continue in full force and effect.

13. COMMUNICATIONS BETWEEN US

13.1 We may update the terms of this agreement at any time on notice to you in accordance with this clause 13. You may notify us by response to confirm that you do not accept the changes to the agreement, in which case this agreement shall immediately terminate. In the absence of any notice rejecting the changes, your continued registration as a tutor following the deemed service and receipt of the notice under clause 13.3 shall constitute your acceptance to the terms of this agreement, as varied.

13.2 If we have to contact you directly, we will do so by email or by pre-paid post to the address you provided in your Application.

13.3 Note that any notice:

13.3.1 given by us to you will be deemed received and properly served 24 hours after it is first posted on our website, 24 hours after an email is sent, or three days after the date of posting of any letter; and

13.3.2 given by you to us will be deemed received and properly served 24 hours after an email is sent, or three days after the date of posting of any letter to our registered office.

13.4 In proving the service of any notice, it will be sufficient to prove, in the case of posting on our website, that the website was generally accessible to the public for a period of 24 hours after the first posting of the notice; in the case of a letter, that such letter was properly addressed, stamped and placed in the post to the address of the recipient given for these purposes; and, in the case of an email, that such email was sent to the email address of the recipient given for these purposes.

14. EVENTS OUTSIDE OUR CONTROL

14.1 We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under this agreement that is caused by an Event Outside Our Control. An Event Outside Our Control is defined below in clause 14.2.

14.2 An Event Outside Our Control means any act or event beyond our reasonable control, including without limitation failure of public or private telecommunications networks.

14.3 If an Event Outside Our Control takes place that affects the performance of our obligations under this agreement, our obligations under this agreement will be suspended for the duration of the Event Outside Our Control.

15. OTHER IMPORTANT TERMS

15.1 We may transfer our rights and obligations under this agreement to another person, company or organisation.

15.2 You may only transfer your rights or your obligations under this agreement to another person if we agree in writing.

15.3 This agreement and any document expressly referred to in it constitutes the entire agreement between us and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between us, whether written or oral, relating to its subject matter. You agree that you shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this agreement or any document expressly referred to in it. You agree that you shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in this agreement or any document expressly referred to in it.

15.4 If we fail to insist that you perform any of your obligations under this agreement, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing signed by us, and that will not mean that we will automatically waive any later default by you.

15.5 This contract is between you and us. No other person shall have any rights to enforce any of its terms.

15.6 Nothing in this agreement is intended to, or shall be deemed to, establish any partnership or joint venture between the parties, constitute either party the agent of the other, or authorise either party to make or enter into any commitments for or on behalf of the other party.

15.7 Each of the clauses of this agreement operates separately. If any court or competent authority decides that any of them are unlawful or unenforceable, the remaining clauses will remain in full force and effect.

15.8 This agreement, its subject matter and its formation (and any non-contractual disputes or claims) are governed by English law. We both irrevocably agree to the exclusive jurisdiction of the courts of England and Wales.

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